OpenPro Application Guide Accounts Receivables (AR)
Chapter 7: Entering Receivables
Introduction
This is the basic operation in Receivables. This would only be used if you do not use POS or Order entry processing.
Adding Receivables + A/R
Start by going to “Customer Find” under the Receivables menu. Click “submit” to see a list of all existing customers, or search for a specific one. Choose a customer for whom you would like to add a receivable and scroll to the right until you see the “+A/R” icon and click on it. When you enter in a SALES ORDER ENTRY invoice and your customers terms cash is NET TERMS AR+ records are automatically created during the posting process.
Clicking on the “+AR” icon will take you to the following screen. Once you are there, you can specify an invoice number; due date; payment terms; sales rep and commission; and document type. You can also select an account and attach a job and location to the account. To use a default format for the receivable, select either a “Template” or an “AR Class” from the pull down menus in the purple area at the top of the screen and click on the paint can next to the one you have chosen as the default.
Note: Templates can be added or modified by going to Receivables > Maintenance > Gen Rec Templates; while AR Classes can be modified or added by going to Receivables > Maintenance > Customer Class.
Also, customer-specific templates can be created and subsequently edited by clicking on the icon to the right of the “+A/R” icon.
Make sure to input an amount for every account entered (only positive Credits are valid) and click on the “Post” button when you are finished. The program will tell you that the receivable has been added and will remind you of the invoice number that was specified.
Added receivables are used in Cash Receipts and Receivable Aging, both of which will be discussed in later chapters.